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Help for IMS Program Chairs
Contributed Papers Chair
As Program Chair, you get to appoint a Contributed Papers Chair.  If your meeting is a JSM you need to appoint a contributed papers chair as both you and the contributed papers chair serve on the JSM program committee.  If your meeting is with another group it is your decision.  I found it very helpful to have a contributed papers chair.
Non-statistician speakers
You must contact the main organizer of the meeting and have the registration form mailed to any speakers who are not members of one of the organizing groups.  At JSM's nonstatistician speakers can get complementary registration.  The same holds for the meetings with ENAR: see the ENAR help file.
bullet ENAR:  In joint meetings with ENAR, all abstracts must be submitted online at the ENAR website.  ENAR sends the abstracts shortly after November 15th to the IMS Executive Director, Elyse Gustafson.  Contact the ENAR Program Chair for an update.
bullet JSM:  All abstracts must be submitted online at the ASA website.  (If an author cannot do this for some reason, then the session organizer or Program Chair must do it.)  All abstracts submitted for an IMS session will automatically be forwarded to the IMS Bulletin Editor and to the Program Chair (if it is an invited paper) or to the Contributed Papers Chair (if it is a contributed paper).  The Program Chair needs to inform ASA where the IMS abstracts should be automatically forwarded.
bullet WNAR:  IMS Abstracts are submitted directly to the IMS Program Chair and at the meeting web site. This may change - contact the Program Secretary for details.
  Number of  Sessions
  Usual Number of Sessions
bullet 6-7 if only with WNAR ( these include Medallion Lectures)
bullet 4-5 if with WNAR/SSC
bullet 8-9 sessions with ENAR  -- this includes Medallion Lectures
bullet 11 in non-annual IMS meetings at JSM (even years) - this includes Medallion lectures and AOAS lecture
bullet 34 in annual IMS meetings at JSM (odd years) - these include Medallion lectures (2-4 sessions), Wald lectures (3 sessions), other rotating named lecture (Rietz, LeCam, Blackwell or Neyman - 1 session), AOS lecture (1 session) and the Presidential Address (1 session).

Number of Contributed Sessions:

bullet ENAR: 1-2 sessions.  I think you might be able to  the ENAR chair to allow you to run topic contributed sessions.
bullet JSM: 6 or as many as we like - topic contributed paper sessions are cool.
bullet WNAR:  as many as you like.  Usually the sessions end up being joint with WNAR.

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  Money for Speakers
  In general there is no IMS money regardless of the circumstances.   When the meetings are joint sometimes  the joint partnership has money.  It does not hurt to ask.  At JSM's nonstatistician speakers can get complementary registration.  The same holds for the meetings with ENAR: see the ENAR help file.

In 2000, JSM had some money available for travel for non-USA invited speakers - talk to JSM Program Chair.

IMS prepays the registration for all Medallion, Wald, Neyman, LeCam and Rietz - they get a letter about this from the IMS President.  If one of these speakers really has dire circumstances you can get me to  make a plea on this person's behalf to the IMS Executive Board.

IMS pays the expenses of the Wald lecturer.

The LeCam Endowment (via IMS) pays the travel expenses of the LeCam Lecturer.

  Medallion, Wald, Neyman, Rietz, and LeCam Sessions

The IMS Program Chair appoints a chair for each Medallion Lecture plus an optional 5-10 minute introduction by expert.  I recommend asking the speakers for suggestions.  I know the speakers' names - ask me.  I suggest putting 2 Medallion lectures per session.  You can have one session with 2 Medallion lectures but no more than 2 Medallion lectures per session.

Please see Medallion Lectures for more information.


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  Annual Meetings of the IMS
  In odd years at the JSM and every other even year by ourselves.  The IMS President makes a presidential address one evening - this must be scheduled.
  Joint Meetings
  If your meeting is joint with another society which is the primary organizer (ENAR or JSM or SSC) then you need to get their abstract and publishing deadlines for the preliminary and final programs. 
   Try to work with the other societies' Program Chair in the scheduling of the invited sessions.  If there is are two sessions which compete heavily for the same audience it is a mess!
  Participant Guidelines

If your meeting is a JSM or joint with ENAR then be aware of the participant guidelines.  The main rule you need to be aware of here is the one paper, one chair rule.  Most importantly, an individual can do only ONE of the following:


Present an invited paper


Present a contributed paper or poster


Serve as a discussant, panelist or other special participant in one invited OR one special contributed session

  Roundtable and Speaker Luncheons

At the JSM we can organize Roundtable and Speaker Luncheons.  The roundtable luncheon submissions are due to the ASA office in early February.  They are very popular and it would be nice to have an IMS roundtable.  You should speak with the JSM Program Chair to see if all proposals are accepted or if not, info on the selection process.


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