Chairs' Resources at IMS Numbered Meetings

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Sponsorship application form:
pdf
Word

Co-sponsorship application form:
pdf
Word

Co-Sponsored and Sponsored (Numbered) Meetings

The IMS supports professional meetings through sponsorship or co-sponsorship. Support takes the form of advertisement, access to members and membership lists, and IMS endorsement. The IMS does not offer financial support for sponsored or co-sponsored meetings. For some sponsored meetings the IMS will share in profits/losses (see below).

Co-sponsored meeting

Requirements:

			Approval by the IMS Council Subcommittee on Co-sponsored meetings
			Meeting organizers must ensure that there is IMS participation on the Program Committee
			For meetings with contributed paper sessions (including poster sessions) where the full text of a paper to be presented is NOT subject to significant competitive review by the program committee, IMS members should be able to present papers. For meetings where the full text of a contributed paper is subject to substantial competitive review by the Program Committee, IMS members should be able to submit papers for review and consideration for presentation.
			There can be no exposure of the IMS to financial loss.

Benefits:

			The organizers can take advantage of the following benefits, as long as the co-sponsorship is granted:
			The IMS Bulletin will publish general information about the meeting, including the call for papers, and a brief program consisting of the invited sessions. (It is the responsibility of the organizers to provide the necessary information to the Bulletin in a timely fashion.)
			Meeting information will be made available on the IMS web site, and meeting announcements are eligible for inclusion in the monthly IMS e-bulletin.
			Address labels, for posting meeting materials to IMS members, are available by request from the Executive Director. (IMS member email addresses are NOT available.)
			Meeting organizers have access to IMS membership for collaboration in program development.

Permanent Co-sponsored Meeting

Requirements:

			Initial approval by the IMS Council
			Meeting organizers must ensure that there is IMS participation on the Program Committee
			For meetings with contributed paper sessions (including poster sessions) where the full text of a paper to be presented is NOT subject to significant competitive review by the program committee, IMS members should be able to present papers. For meetings where the full text of a contributed paper is subject to substantial competitive review by the Program Committee, IMS members should be able to submit papers for review and consideration for presentation.
			There can be no exposure of the IMS to financial loss.
			The conference has already been organized at regular intervals during the past 5 years.

Benefits:

			The organizers can take advantage of the following benefits, as long as the co-sponsorship is granted:
			The IMS Bulletin will publish general information about the meeting, including the call for papers, and a brief program consisting of the invited sessions. (It is the responsibility of the organizers to provide the necessary information to the Bulletin in a timely fashion.)
			Meeting information will be made available on the IMS web site, and meeting announcements are eligible for inclusion in the monthly IMS e-bulletin.
			Address labels, for posting meeting materials to IMS members, are available by request from the Executive Director. (IMS member email addresses are NOT available.)
			Meeting organizers have access to IMS membership for collaboration in program development.

Review:

			Every ten years, the organizers will be reminded by the IMS Executive Director to send a progress report for the past 10 years. This report will be reviewed by the IMS Council’s subcommittee for co-sponsorship of meetings. The report should include a brief description of co-sponsored meetings held during the past 10 years. The description should at least include meeting location, organizers, program committee (with an indication of which members were IMS members), invited speakers, number of participants, number of invited papers/contributed papers/posters for each meeting.
			On the basis of this report, the subcommittee reviewing the report can
			(a) Accept the report and renew the co-sponsorship for another period of 10 years, or
			(b) Ask for some clarification or revision of procedures, and then grant another 10 years of co-sponsorship, or
			(c) Terminate the permanent co-sponsorship, effectively returning the meeting to requesting year-to-year co-sponsorship. (A return to permanent co-sponsorship might be allowed later if the conditions that prompted the change to year-to-year co-sponsorship have been corrected. Such a return to permanent status would however require full Council approval, similar to what an initial application requires.)

Application:

			To apply for IMS Permanent co-sponsorship, please submit the following:
			Application form for co-sponsorship (with specific details about the next meeting planned)
			One page description of the ongoing nature and aims of the meeting, the anticipated future organizers (as far as this is known), and the history of the organizers, invited speakers, attendance and locations over the past 5 years.

Sponsored (Numbered) meeting

Requirements:

			Approval of the IMS Council
			The Program Chair (or IMS Program Chair in the case of a joint meeting) must be appointed or approved by the IMS Program Secretary, in consultation with the IMS President.
			There should be IMS representation on both the Program and Local Arrangements Committees.
			The meeting should include one or more IMS invited sessions, overseen by the IMSProgram Chair.
			IMS members must be able to present contributed papers. Typically contributed papers are not subject to review.

Benefits:

			On a case by case basis, the IMS will participate financially in sponsored meetings, sharing profits and losses in proportion to the attendance of IMS members.
			The IMS Bulletin will publish full information about the meeting, including web page links, registration forms and the program. (It is the responsibility of the organizers to provide the necessary information to the Bulletin in a timely fashion.)
			Meeting information will be made available on the IMS web site, and meeting announcements will be included in one or more of the monthly IMS e-bulletins.
			An IMS mailing list, and address labels, are available from the Executive Director.
			Meeting organizers have access to IMS membership for collaboration in program development.

To apply for IMS Co-sponsorship or Sponsorship, please submit a formal request, including the following information, to the IMS Program Secretary by electronic or regular mail.

			The title, date, and location of the meeting. The date of the meeting should not conflict with the IMS Annual Meeting or the annual Joint Statistical Meetings overseen by the American Statistical Association.
			The names and affiliations of the organizers, or the members of the program committee.
			A short abstract of the topics to be covered.

The IMS Executive Committee and IMS Council must approve all applications for sponsored and co-sponsored meetings.

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