|| Please see Announcements
Information for deadlines for submitting Meetings information,
and what information to include. This information
will be included in the IMS Bulletin, e-Bulletin and web
Specific to the JSM, the deadlines for Announcements submissions
for the IMS Bulletin are:
||1st Announcement (9 months
prior to meeting) - Nov/Dec IMS Bulletin deadline is
||2nd Announcement (7 months
prior to meeting) - Jan/Feb Bulletin deadline is Dec.
||3rd Announcement (5 months
prior to meeting) - Mar/Apr Bulletin deadline is Feb.
Be sure to highlight that the program is tentative and state
that all updates to the program can be found on the JSM web
site (give the JSM web site here; this is maintained by the
|| September 18, 2000: Finalization
of invited allocated session. This means that we are
supposed to have all speakers, discussants, chairs and the
information about them submitted by this date. We are
also supposed to have titles of all talks.
Comments: The reason
for this early deadline is that soon after, there is a vote
on competitive sessions, with the notion that the JSM program
committee, which is dominated by ASA people, is supposed to
know what is definitely in the program to help them in voting
on what to add to the program. If
your program is not complete in some trivial way by this date
(e.g., you don't have the phone number for your session chair),
I don't see what harm is caused, but we should at least make
sure that all speakers and discussants are finalized by this
date. Note that we should soon have
a capability to edit our sessions; I will keep you informed.
November 1, 2000: Invited
sessions must be complete (including abstracts). Any
session not completed by November 1 will be removed from
the program and that allocated session may be taken away
from the sponsoring section/society.
February 23, 2001: This
is the date of the meeting at which sessions will be scheduled. It
is also the deadline for submitting the following requests
on behalf of your speakers:
- Complimentary registration for invited speakers who are
not members of a sponsoring society (ASA, IMS, ENAR, WNAR,
SSC). This is meant to give a
break to invited speakers who are not statisticians. My
impression is that this waiver is generally granted, but
you have to let me know before the 23rd if you have a candidate.
- Travel support for foreign (other than Canada) invited
speakers. The meeting has a minuscule fund for this
purpose. If we are lucky, we can
expect about $1000 total to be available for all foreign
IMS invited speakers. My tendency
would be to favor non-European speakers, since fares from
Europe to Atlanta should not be too bad, but it is the
JSM chair (Dick De Veaux) who will be making these decisions. Again,
let me know before February 23 if you want someone to be
considered for travel funds.
May 1, 2001: Last day for
revising abstracts. Speakers should
be able to do this directly.
May 1, 2001: Last day for
submitting audio visual equipment requirements. The
plan is that in every room with an invited session there
will be a data projector if people want to project information
from their portable computers.
June 1, 2001: This is an
alleged deadline for submitting "draft manuscripts" to
session chairs. I suggest we ignore
this rule, at least for invited sessions. It
was implemented to reduce the number of no-shows among speakers. If
you have a discussant in your session, you should make some
arrangements to have the speaker(s) provide information to
the discussant at a reasonable interval before the meeting.
June 8, 2001: Final program
corrections. If you wish, you might
want to remind your speakers in late May that they have agreed
to speak at the August meeting in case someone now finds
that they can no longer make it. If
they cancel before June 8, then it is still at least possible
to juggle the times of remaining talks so that there are
no holes in the session.
from Elaine Powell, Meetings Manager, ASA:
For future reference the JSM program committee will
always be having a meeting at the JSM for the next year's
program and 2 years out program. For example at the JSM
2001 the 2002 Program Committee met and the 2003 program
committee met. For JSM 2003 in San Francisco there
will be a meeting for the JSM 2004 and the JSM 2005 JSM
Appointment of IMS Program Chair:
Please have your appointments done by March 1 two years prior that
would be great. Because the Invited program begins to develop in the
April prior to the scheduled year (i.e. JSM 2002 Program Committee
began work on Invited program in April 2001).
(Effective March 2006) - The ASA Committee on Meetings has approved
for IMS to have 3 Program chairs in the Odd years (2 Invited Program
Chairs and 1 Contributed Program Chair). So you can plan on having 3
chairs for all odd years of JSM from this point forward. (Note: In
even years, it is 2 program chairs)
Send appointments to myself (firstname.lastname@example.org) or the general
meetings email at email@example.com and it will be sent to the
If you have any questions, please let me know.
Elaine L. Powell, CMP
American Statistical Association
1429 Duke Street, Alexandria, VA 22314
||703-684-1221 ext. 114
2001-2002 President, Potomac Chapter of Meeting Professionals